Run-sheet Template


Wedding of Brides Name (ph. ) + Grooms Name (ph. )

Wedding Date

Ceremony Rehearsal Date + Time


Locations where we will be getting ready:




Ceremony Venue & Address:

Reception Venue & Address:


Email list for live streamed guests (if you have this service):





Contact List (incl ph. )


Maid of Honour:


Best Man:



Vendor List (incl ph. )



Live streaming by:



On the day coordinator:

Make-up artist:

Hair stylist:


Cake made by:




Dress from:

Groom suit from:

Guest transport:



Day Before Wedding Plans

0800 Set up at @Location

1030 Decorating and set up at @Location


1615 Rehearsal of Ceremony

Photographer walkthrough

1800 Dinner with family @Location



Day of Wedding Plans



0700 Wake up

0730 Breakfast

0900 Hair stylist arrives @Location

1000 Make-up artist arrives

Photographer with Boys @Location

1100 Photographer with Girls

1200 Bride’s hair

1330 Final touches

Boys setting up venue

1400 Dress & reveal

?First look

Transport leaves with guests for ceremony venue

1430 Photographer leaves for ceremony venue

Live streaming set-up.

Celebrant arrives

1445 Bride leaves for venue

1500 Ceremony @Location

1545 Large and small group photos

Cake arrives

1615 Bridal party and newlywed photos

Guests nibbles & drinks

1730 Bridal party leave for reception

1800 Welcome Newlywed to Reception @Location

1830 Dinner

1900 Cake & Speeches

?Newlywed games

1930 Dessert

2000 First Dance

Party and celebration

Sunset photos?

Photographer last photos

2330 Leave venue




Group photo list

1.      Full group shot

2.      Close Friends (large group only)

3.      Brides Extended Family / Family /  Parents

4.      Grooms Extended Family / Family / Parents

5.      Both Families

6.      Both Parents

7.      Bride & Groom with Bridal Party

8.      Bride & Groom with Celebrant

9.      Bride & Groom Only